Every aircraft, booking, and pilot — one system.
Scheduling, dispatch, maintenance, compliance, and billing for flight schools, flying clubs, and charter operators — all working from the same records.
- Scheduling
- Dispatch
- Maintenance
- Compliance
- Billing
- CRM
- Safety
Operational awareness, ranked by what matters.
Control Tower continuously checks weather, maintenance forecasts, and document compliance across the operation — then surfaces what needs attention before it becomes a problem on the ramp.
- Live weather for every scheduled airport
- Maintenance forecast from real aircraft usage
- Document and currency expirations, ahead of time
- Alerts tiered Critical, Warning, and Informative
Critical
Stops the operation
Warning
Needs attention today
Informative
Plan ahead
Win more students. Keep the ones you have.
Most schools lose students quietly. An enquiry goes unanswered, or a student misses a few weeks and never books again. Volo's CRM works from the same schedule and training records as the rest of the operation, so it can see who needs attention and tell you while you can still act.
- Faster first response
- Every enquiry is on the board as it arrives
- Fewer dropouts
- Stalled students are flagged in weeks, not months
- Know what converts
- Pipeline analytics by stage and source
- 01 · Capture
Every enquiry lands in the pipeline
A lead form you embed on your own website, including discovery-flight requests, drops each enquiry straight onto the pipeline. No inbox to dig through.
- 02 · Follow up
Nobody waits for a call back
Follow-up tasks with due dates, and email templates you preview before they send. Each lead's next step is on screen, so nobody has to remember it.
- 03 · Enroll
From discovery flight to first lesson
Enrollment checklists track the medical, the paperwork and the first booking. When a lead becomes a student, everything done so far goes with them.
- 04 · Retain
Spot customers before they drift away
Volo flags students who have stalled, renters who have stopped flying, and medicals running out before the next booking, while there is still time to bring them back.
Everything the operation needs, in one place.
Stop stitching together a scheduler, a spreadsheet, a maintenance tracker, and an invoicing tool. Volo runs them as one system, so every part of the operation works from the same data.
See every aircraft and booking on one timeline.
A single calendar for the whole fleet — instructors, renters, and maintenance blocks together. Conflicts surface before they reach the schedule, and dispatch happens in the same place.
- Fleet-wide day and week views
- Automatic conflict detection
- Dispatch and aircraft check-out
- Instructor and resource assignment
Know what's airworthy before the day starts.
Track hobbs and tach against every inspection and AD. Volo forecasts what is coming due and flags aircraft that are past a limit before they are dispatched.
- Hobbs and tach tracking per aircraft
- 100-hour and annual forecasting
- Airworthiness Directive compliance
- Past-due aircraft flagged on the schedule
Currency that checks itself.
Medicals, flight reviews, and endorsements are tracked for every pilot and renter. When a requirement lapses, the booking is flagged on the schedule before the flight.
- Medical and flight-review tracking
- Endorsement and rating records
- Expiration alerts before they lapse
- Expired currency flagged on the booking
Bill from the flight, not the spreadsheet.
Invoices are built from logged flight time. Statements, balances, owner payouts, and fleet-usage reports all come out of the same records.
- Invoicing built from logged Hobbs time
- Member statements and balances
- Aircraft owner statements
- Fleet utilization reporting
Every feature feeds the others.
In Volo, the schedule, the aircraft, the pilots and the money all come from one set of records. When something changes in one place, every part of the operation that depends on it sees the change.
- Enter it onceA Hobbs reading entered at check-in feeds the invoice, the maintenance forecast and the pilot's logbook. Nobody types it in a second time.
- Problems show up where the work happensA lapsed medical or a grounded aircraft is flagged on the booking itself, not left in a report nobody opens.
- Fewer things to reconcileThere's no gap between your scheduler, spreadsheet and billing tool for errors to hide in, because they are the same records.
Tap a feature to see its connections
- Dispatch → Billing: approving a flight at check-in writes the aircraft charge from the Hobbs time logged.
- Dispatch → Maintenance: Hobbs and tach from every flight update the inspection forecast.
- Maintenance → Scheduling: an aircraft that is grounded or past an inspection is flagged on the schedule and can't be dispatched.
The runway to take your operation further.
Operations are held back by the tools they've outgrown. Volo is built to carry a single instructor, a busy flight school, or a charter fleet without changing systems along the way.
Up and running without an implementation project.
Connect your fleet
Add aircraft, pilots, and staff. Import existing records or start fresh — onboarding is guided, not a project.
Configure your rules
Set scheduling rules, document requirements, and compliance thresholds to match how your operation actually runs.
Operate with live visibility
Run the day from one dashboard — bookings, dispatch, maintenance, and alerts, current and in one place.
Safety management, built into the daily workflow.
Procedures, knowledge, squawks, and emergency plans live in the same system your team already uses to schedule and dispatch — not in a separate binder.
- Standard operating procedures
- Publish aircraft- and airport-specific procedures so every crew member follows the same playbook.
- Institutional knowledge
- Capture local airport nuance, radio tips, and runway quirks so it lives in the system — not in one person's head.
- Squawk tracking
- Pilots submit squawks from any device. Maintenance reviews, triages, and resolves with a full audit history.
- Emergency response plans
- Distribute audience-specific emergency documents so the right people have the right plan, instantly.
- Student limitations
- Set and enforce per-student operating limits — weather minimums, airspace, and aircraft restrictions.
Operational data, handled with care.
Aviation runs on records that have to be right. Volo is built so your scheduling, maintenance, and compliance data stays separated, controlled, and accountable.
Organization-level isolation
Every operator's data is fully separated. Multi-tenant boundaries are enforced at the database, not just in the interface.
Role-based access control
Admins, dispatchers, instructors, and pilots each get access scoped to their role.
Encrypted in transit and at rest
Traffic and stored records are encrypted using current industry-standard protocols on managed infrastructure.
Audit trail on signed endorsements
Every change to a signed endorsement is recorded with a full history, ready for internal review.
See Volo on your operation.
A 30-minute walkthrough with our team — your fleet, your rules, your questions. We'll show you exactly how it fits.
No commitment. Nothing to install.