Run your CFI business from one place.
Volo gives independent flight instructors a professional system for students, lesson records, scheduling, and billing — no flight school required.
- Students
- Scheduling
- Training Records
- Retention
- Documents
- Billing
- Safety
Keep every student flying. Bring back the ones who stopped.
Students rarely tell you they're quitting. They just stop booking. Volo reads your schedule and training records and tells you who has stalled, who has stopped flying and whose medical is about to run out, while a phone call can still fix it.
- Fewer dropouts
- Stalled students show up in weeks, not months
- Fuller calendar
- Lapsed clients listed, with who's already booked
- Nothing missed
- Every enrollment step tracked per student
- 01 · Enroll
Start every student the same way
Enrollment checklists track the medical, the paperwork and the first steps of each training program, so a new student never stalls on something you forgot to ask for.
- 02 · Keep momentum
Spot a student who's stuck
Volo flags students who are enrolled but haven't flown, who are flying with nothing booked ahead, or who have logged many flights without reaching the next milestone.
- 03 · Stay current
Catch expiries before the lesson
A medical or endorsement that will expire before the student's next booking is flagged while there's still time to renew it.
- 04 · Win back
See who has stopped flying
The Recency view lists clients who haven't flown in a while and shows whether they already have a booking, so you know exactly who to call.
Built for instructors who run their own show.
No flight school and no admin team — just you. Volo handles the scheduling, training records, and billing so your time goes to teaching.
Students book around your availability.
Publish the hours you are available and let students request lessons inside them. Approve, move, or decline — without the back-and-forth texting.
- Set your weekly availability
- Students request lessons online
- One tap to approve or reschedule
- Aircraft and student on one booking
Stay on top of the aircraft you instruct in.
Track inspections, hobbs, and documents for every student-owned aircraft you teach in — so you know it is airworthy before you sign for the flight.
- Inspection and hobbs tracking
- Airworthiness at a glance
- Document storage per aircraft
- Alerts before items come due
Every student's currency, tracked for you.
Medicals, endorsements, and stage checks tracked per student. Volo flags what is expiring so nothing lapses in the middle of training.
- Medical and endorsement tracking
- Stage-check and rating records
- Expiration alerts ahead of time
- Document storage per student
Invoice without the paperwork night.
Generate invoices from logged lesson time, track balances per student, and keep clean financial records — no spreadsheets to reconcile.
- Invoices from logged lesson time
- Per-student balances
- Clean financial records
- Statements on demand
Your practice, connected end to end.
Students, lessons, aircraft and billing all come from the same records. Logging a lesson updates everything that depends on it, so the admin work goes down instead of up as your practice grows.
- Log the lesson onceOne training record feeds the invoice, the student's account and your next lesson prep. You don't copy it anywhere else.
- Nothing lapses quietlyMedicals, endorsements and students who have stopped booking all come to you. You don't have to go looking for them.
- Your evenings backYour scheduling, records and billing share the same data, so there are no texts, spreadsheets or paper logs to reconcile at the end of the week.
Tap a feature to see its connections
- Training Records → Billing: invoices are built from the lesson time you log.
- Training Records → Students: a record you send lands in the student's own Volo account.
- Training Records → Lesson Prep: a lesson prep card is built from the student's record.
The runway to take your operation further.
Operations are held back by the tools they've outgrown. Volo is built to carry a single instructor, a busy flight school, or a charter fleet without changing systems along the way.
From sign-up to your first logged lesson, fast.
Create your account
Set up your instructor profile in minutes. No flight school and no IT project required.
Add your students
Bring in each student and the aircraft you instruct them in — import existing records or add by hand.
Set your availability
Publish your weekly schedule, then start logging lessons, tracking progress, and invoicing.
The day's risks, surfaced before you fly.
Control Tower scans weather for your training airports and tracks your students' document and currency expirations — then ranks what needs your attention.
- Live weather for your training airports
- Student document and medical expirations
- Currency and endorsement reminders
- Alerts tiered Critical, Warning, and Informative
Critical
Stops the operation
Warning
Needs attention today
Informative
Plan ahead
Safety management, built into the daily workflow.
Procedures, knowledge, squawks, and emergency plans live in the same system your team already uses to schedule and dispatch — not in a separate binder.
- Standard operating procedures
- Publish aircraft- and airport-specific procedures so every crew member follows the same playbook.
- Institutional knowledge
- Capture local airport nuance, radio tips, and runway quirks so it lives in the system — not in one person's head.
- Squawk tracking
- Pilots submit squawks from any device. Maintenance reviews, triages, and resolves with a full audit history.
- Emergency response plans
- Distribute audience-specific emergency documents so the right people have the right plan, instantly.
- Student limitations
- Set and enforce per-student operating limits — weather minimums, airspace, and aircraft restrictions.
Operational data, handled with care.
Aviation runs on records that have to be right. Volo is built so your scheduling, maintenance, and compliance data stays separated, controlled, and accountable.
Organization-level isolation
Every operator's data is fully separated. Multi-tenant boundaries are enforced at the database, not just in the interface.
Role-based access control
Admins, dispatchers, instructors, and pilots each get access scoped to their role.
Encrypted in transit and at rest
Traffic and stored records are encrypted using current industry-standard protocols on managed infrastructure.
Audit trail on signed endorsements
Every change to a signed endorsement is recorded with a full history, ready for internal review.
See Volo for your instruction business.
A short walkthrough with our team — your students, your schedule, your questions. We'll show you exactly how it fits.
No commitment. Nothing to install.